Services and Solutions

• 3TF provides a fully integrated Nigeria Gross to Net platform hosted and managed by iiPAY in a secure data center in the EU with client access via a dedicated communication link.

Payroll process flow

Payroll Services

Provides tasks associated with payroll delivery:

• Payroll processing and pay slip printing
• Taxes and benefit computations
• Payroll and management reports
• Year-end reports
• Provides payroll processing, IT, Software helpdesk and maintenance support to clients

Services

3TF provides its core services by calculating payroll and PAYE tax obligations for each employee, printing and delivering checks/paystubs, and providing management reports. 3TF can manage payrolls for businesses that run payroll weekly, biweekly (every other week), semimonthly (twice a month) or monthly.

The other three general categories of added-cost payroll options are payroll distribution, data collection, and benefit management features.

Payroll distribution

3TF offers options for payroll distribution come payday. Clients can select the right option for their employees.

Direct deposit – 3TF can also transfer payroll funds directly into employee bank accounts, issuing a voided payroll statement instead of an actual check to each employee. Highly regarded for its convenience and security, direct deposit is one of the most popular options of payroll services. On the administrative side, direct deposit speeds up check reconciliation, so that businesses know exactly when funds will be withdrawn from the payroll account. Also, since funds are transferred electronically, employees often have the option of depositing money into several different accounts. It also reduces the number of trips to the bank!

Paycheck delivery – This option provides delivery of employee pay slips. Your employees can access both their current and historical pay slips using a web browser at anytime from anywhere. Each employee will have a user ID and password to enable them to view the current and historic pay slips, and will be sent an email notification to view their pay slips online.

Data Processing/Reports Management

Data processing is how a company’s payroll information is processed. Companies with hourly workers, for example, may have employees swipe time cards through machines so that hours are automatically calculated and easily transferred to the 3TF portal for processing. To help keep track of this data, 3TF can issue reports summarizing each payroll period. Most reports include information such as gross to net payroll totals and employee tax liability totals for individual employees. More detailed information, including breakdowns by department or by location, can also be included. Reports can be customized for an additional charge — or companies can choose from existing formats. This information can be downloaded from 3TF’s web portal.

3TF Nigeria Gross to Net (G2N) Platform – - powered by iiPAY

3TF’s Nigeria Gross to Net (G2N) platform powered by iiPAY under the Global Payroll Management System (GPMS) has been designed from its inception to manage multi-client payroll and can be adapted to include a payment module for vendor and services payments. The system will improve quality of payroll across clients, through the common rules and validation routines, delivering consistent data processing at the country level. The system also provides a single view of all pay-types and real-time integration, offering visibility, compliance and reporting across organisational payroll process from any location.

The system is designed to manage the end to end payroll processes, and is ideal for organisations who wish to manage their payroll delivery model. The technical solution offers a mechanism to load and manage data from many sources, whether this is from a client application or from a spreadsheet. The system also offers a common management interface to process the employees and payrolls, controlled by rules which define the client needs, and the reporting capabilities throughout the process provide the controls and visibility to deliver timely and accurate payroll.

As the system is web-based, you and your team have real-time, anywhere access, via a standard web browser, delivering a range of benefits to your organisation. Any interaction with the system is based entirely on your needs, responsibilities and processes, and your organisation is not limited by location or IT Infrastructure. The system is hosted by iiPAY, and there are no hardware, security or continuity issues and no costly equipment, application upgrades and absolutely no maintenance costs. The system is delivered to organisations of any size, from international corporate companies made up of regional organisations through to small businesses with a few employees per client, delivered over the internet as a true Software-as-a-Service solution.

Data Input

The 3TF platform designed by iiPAY offers flexibility across organisations, from manual entry for organizations where there are a small number of employees through to a direct feed from a HR application covering multiple sites with large employee populations.

Direct input – - Information can be entered directly into the application.

Upload tool - – Powerful and intuitive data upload tool capable of mapping and translating data from a variety of formats

Custom uploads – - Direct and automated data feeds from HR, Time Attendance and other employee management systems

Output

The iiPAY application provides a wide range of reporting and output throughout the payroll process:

Additional Features

An Excel tab for each pay period provides a detailed breakdown of every item for every employee, and exchange rates used for currency conversion. In addition to the standard reports, the system offers an on-line analysis tool which gives managers and budget holders a dashboard view of their employee costs and the ability to drill down, filter and group costs globally.

Analysis (MIS)

The consolidation of the payroll output for all countries provides a single source of common reporting, which in turn provides amalgamated, granular data for other processes, departments or systems. It is also used to populate the data warehouse behind the iiPAY online reporting tool. This gives you the ability to query and analyse your global payroll information, starting from simple interactive dashboard summaries where you can drill down into the detail, and slice and dice the information by any organisational criteria to allow full, comparative reporting or just produce ad hoc management reports.

The security of the reporting tool caters for different roles, over and above the Global Payroll Management System, thus allowing much broader management access and full financial analysis while ensuring the confidentiality of sensitive employee personal information.

Sample Report